Privacy Policy

This is the privacy notice of Imogen Davis.

We respect your privacy and are determined to protect your personal data. The purpose of this privacy notice is to inform you as to how we look after your personal data when you visit our website (regardless of where you visit it from). We’ll also tell you about your privacy rights and how the data protection law protects you.

WHAT IS THE PURPOSE OF THIS PRIVACY POLICY?

This privacy notice aims to give you information on how we collect and process your personal data through your use of this website, including any data you may provide through this website when you sign up to our newsletter, purchase a product or service, take part in a competition or complete our contact form.

This website is not intended for children and we do not knowingly collect data relating to children.

You must read this privacy notice together with any other privacy notice we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This privacy notice supplements the other notices and is not intended to override them.

DATA CONTROLLER

Imogen Davis is the controller and responsible for your personal data (collectively referred to as “Imogen Davis”, “we”, “us”, or “our”in this privacy notice).

Our contact details are:

hello@imogendavis.com

We may change this privacy notice from time to time by updating this page in order to reflect changes in the law and/or our privacy practices. We encourage you to check this privacy notice for changes whenever you visit our website.

PERSONAL INFORMATION WE MAY COLLECT ABOUT YOU

Personal data or personal information means any information about an individual from which that person can be identified. You can find out more about personal data from the Information Commissioners Office.

We may collect, use, store and transfer different kinds of personal data about you which includes:

Personal and contact details, such as title, full name, email address, date of birth, contact details, address and contact details history.
Records of your contact with us such as via phone or email, or if you get in touch with us online using our contact form.
Products and services you have purchased from us, as well as have been interested in and have held and the associated payment methods used.
Marketing to you and analysing data, including history of those communications, whether you open them or click on links, and information about products or services we think you may be interested in, and analysing data to help target offers to you that we think are of interest or relevance to you.

Any information we collect about you will come either from yourself, any person who may have referred you to us, or from our advertising or social media platforms.

HOW WE COLLECT YOUR PERSONAL DATA

We use different methods to collect data from you.

You may give us your identity and contact data by filling in forms or by corresponding with us by phone, email of otherwise. This includes personal data you provide when you:

Subscribe to receive marketing information by email.
Purchase a product or service.
Request a quote or estimate for a project.
Submit a contact form.

HOW WE MAY USE YOUR DATA

We only use your personal data when the law allows us to. We will use your personal data, including any of the personal data listed in the sections above, for the following purposes:

Assessing an enquiry for a product or service, including considering whether or not to offer you the product or service.
Managing any aspect of the product or service.
To improve the operation of our business.
For management and auditing of our business operations including accounting.
To keep records of our communications with you.
For market research and analysis and developing statistics.
For direct marketing communications and related profiling to help us to offer you relevant products and service, including deciding whether or not to offer you certain products and service. We may send marketing to you by email, phone, post, social media and digital channels (for example, using Facebook Custom Audiences and Google Custom Match).
For email marketing communications to provide you with relevant. information and offers occasionally.
To provide personalised content and services to you, such as tailoring our products and services, our digital customer experience and offerings, and deciding which offers or promotions to show you on our digital channels.
To develop new products and services and to review and improve current products and services.
To comply with legal and regulatory obligations, requirements and guidance.

LEGAL GROUNDS FOR PROCESSING YOUR INFORMATION

We rely on the following legal bases to use your personal data:

Where it is needed to provide you with our products or services, such as:
a) Assessing an enquiry for a product or service you hold with us, including considering whether or not to offer you the product or service.
b) Managing products and services you have purchased from us.
c) All stages and activities relevant to managing the product or service including enquiry, administration and management of accounts.
Where it is in our legitimate interests to do so, such as:
a) Managing your products and services relating to that and updating your records.
b) For management and audit of our business operations including accounting.
c) To keep records of our communications with you.
d) For market research and analysis and developing statistics.
e) For direct marketing communications and related profiling to help us to offer you relevant products and services, including deciding whether or not to offer you certain products and service. We may send marketing to you by email, phone, post and social media and digital channels (for example, using Facebook Custom Audiences and Google Custom Match).
f) For email marketing communications to provide you with relevant information and offers occasionally.
g) Where we need to share your personal information with people or organisations in order to run our business or comply with any legal and/or regulatory obligations.
To comply with our legal obligations.
With your consent or explicit consent for some direct marketing communications.

SHARING YOUR DATA

We may share your personal data with the parties set out below for the purposes listed above:

Governmental and regulatory bodies such as HMRC, the Financial Conduct Authority, the Prudential Regulation Authority, the Ombudsman, the Information Commissioner’s Office and under the Financial Services Compensation Scheme.
Any other businesses that are needed in order to fulfil our services or products, such as suppliers or outsourcing companies.

We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow out third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.

STORING YOUR DATA

We may use third party tools to store your personal data and keep your information safe, such as a CRM System, cloud storage or email marketing software, as well as our own hard drives and data storage systems.

PROVIDING US WITH YOUR PERSONAL INFORMATION

We’re unable to provide you with our products or services if you do not provide certain information to us. We will make it clear in cases where providing some personal information is optional only.

You should tell us so that we can update our records using the details in the Contact Us section of our website. We’ll then update your records if we can.

We may use your home address, phone numbers, email address and social media or digital channels (for example, Facebook, Google and message facilities in other platforms) to contact you according to your marketing preferences. You can stop our marketing at any time by contacting us using the details below or by following the instructions in the communication.

DATA RETENTION

We will only retain your personal data for as long as necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorized use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

YOUR RIGHTS UNDER DATA PROTECTION LAW

Here is a list of the rights that all individuals have under data protection laws. They don’t apply in all circumstances. If you wish to use any of them, we’ll explain at that time if they are engaged or not. The right of data portability is only relevant from May 2018.

The right to be informed about the processing of your personal information.
The right to have your personal information corrected if it is inaccurate and to have incomplete personal information completed.
The right to object to processing of your personal information.
The right to restrict processing of your personal information.
The right to have your personal information erased (the “right to be forgotten”).
The right to request access to your personal information and to obtain information about how we process it.
The right to move, copy or transfer your personal information (“data portability”).
Rights in relation to automated decision making which has a legal effect or otherwise significantly affects you.
You have the right to complain to the Information Commissioner’s Office which enforces data protection laws: https://ico.org.uk/. You can contact us using the details below.

You have the right to object to certain purposes for processing, in particular to data processed for direct marketing purposes and to data processed for certain reasons based on our legitimate interests.

Individuals can find out if we hold any personal information by making a ‘subject access request’ under the GDPR law. If we do hold information about you we will:

Give you a description of it;
Tell you why we are holding it;
Tell you who it could be disclosed to; and
Let you have a copy of the information in an intelligible form.

You can contact us or make an SAR by going to the CONTACT section of our website to exercise these rights or using the contact details below.

COOKIES POLICY

COOKIES:

Cookies are small files that hold information; they’re placed or ‘dropped’ on your computer when you access websites or use apps on your device. The data contained in the cookie can be retrieved by the website or app that placed them there. They can also be accessed by websites or apps that have been authorised to use them by the site or app that first dropped them.

Some cookies only exist for a short period of time, and are then automatically deleted by your device. Others last for longer – these are called ‘persistent cookies’ – and some exist for years unless manually deleted. These can be used to analyse multiple site visits over time, or customise the content that’s displayed.

Some cookies are set by the website or app you’re visiting; these are called ‘first party’ cookies. Others may be set by a third party when you use a site or app – for example, by a tool built into the website, or by an advertising network that displays adverts on the site or in the app.

Read more about cookies on the site of the UK Information Commissioner’s Office (who regulated data usage).

COOKIES WE USE

WordPress Cookies: needed for things like logging whether you see error messages – so we can make improvements and fix bugs – as well as allowing you to use shopping baskets (which remember your choices as you navigate our site) and make a purchase.

Analytics Cookies: needed to analyse the performance of this website and create reports on website traffic, sources and popular pages etc. This includes Squarespace cookies and Google Analytics cookies.

Advertising Cookies: needed for information about your browsing habits (including details of the websites you’ve visited), which we use to make sure you receive advertising relevant to you. We (or third parties and advertising networks on our behalf) may use them to show you ads we think you’ll be interested in across the internet (including on other sites you visit), based on your interaction with our website, app and your browsing history. This may include Google Adwords, Facebook, Twitter, Instagram, Mailchimp and various other display advertising providers.

COOKIES ON WEBSITES WE LINK TO

We often link to other sites to give you extra information or services. Where these are provided by a third party, you may leave our website by clicking through to theirs. In this case, the cookies policy set out on the third party’s website will also apply. As this won’t be controlled by us, you should read their policy to find out what information is being collected and how it’s used.

IF YOU DON’T WANT COOKIES

When you ‘agree’ to receive cookies on our pop-up, you are giving your consent.

If you are not happy, then you should either not use this site, delete our website cookies after visiting the site, or you should browse the site using your browser’s anonymous usage setting (called “Incognito” in Chrome, “InPrivate” for Internet Explorer, “Private Browsing” in Firefox and Safari etc.).

To find out more about Cookies, including how to control, opt-out and delete them, go to http://www.aboutcookies.org for guidance.

CHANGES TO THIS NOTICE

This version was last updated on 16 May 2020

Please keep us informed if your personal data changes during your relationship with us. It is important that the personal data we hold about you is accurate and current.

QUERIES, REQUESTS OR CONCERNS

To exercise all relevant rights, queries or complaints in relation to this policy or any other data protection matter between you and us, please in the first instance contact our data controller on hello@imogendavis.com.

PRIVACY POLICY